Administrative Assistant - Real Estate
Seeking qualified Administrative Assistant candidates to support management and department staff in a Washington, DC based real estate company.
Here is an excellent opportunity to work in real estate, a high energy industry that develops homes, office buildings, public facilities and lifestyles for people seeking productive, accessible, and comfortable living and working environments.
This role provides support necessary for management and department staff to meet the day-to-day functions of the department. The administrative assistant enhances management’s effectiveness by: scheduling appointments; preparing and distributing documents; communicating with leadership, outside callers and visitors; providing support to management; planning travel; and special projects as assigned by leadership.
Maintaining paper and electronic files of all correspondence, documents, reports, and other materials
Maintaining department inventory of office supplies and equipment, including purchase orders and check request
Maintaining and updating Outlook with current information, including distribution lists
Communicating with staff, leadership, outside callers and visitors
Directing incoming communications according to director’s schedule and priorities
Managing difficult and demanding situations in a timely manner with tact and calmness
Scheduling and maintaining managers' calendars
Organizing weekly/monthly conference calls for managers
Providing necessary logistics for meetings (internal and external) such as agendas, facilities and catering, accommodations and technical equipment
Preparing, editing and distributing reports, agendas, letters, meeting minutes, organizational charts and other documents
Ensuring all correspondence and documents have a professional appearance and are organized in a clear, concise and professional
Making travel arrangements for assigned managers and coordinating schedules
Completing expense reports for managers in a timely manner and ensuring expense reports are copied and turned into accounting for processing
Clearly representing self and the organization in a professional, courteous manner
Bachelor’s degree or equivalent combination of education & experience
Minimum of four years of experience as an administrative assistant
Proficiency with Microsoft Office and Outlook
Ability to prioritize work assignments/projects
Excellent organizational skills and attention to details
Excellent grammatical skills
To apply for this position, please send us your resume using the "Submit Resume" button below or email it to firstname.lastname@example.org. Please put the job title in the subject line. Thanks! We look forward to hearing from you.