Administrative Assistant - Real Estate

Seeking qualified Administrative Assistant candidates to support management and department staff in a Washington, DC based real estate company.

Here is an excellent opportunity to work in real estate, a high energy industry that develops homes, office buildings, public facilities and lifestyles for people seeking productive, accessible, and comfortable living and working environments.

This role provides support necessary for management and department staff to meet the day-to-day functions of the department.  The administrative assistant enhances management’s effectiveness by: scheduling appointments; preparing and distributing documents; communicating with leadership, outside callers and visitors; providing support to management; planning travel; and special projects as assigned by leadership.

Responsibilities include:

  •  Maintaining paper and electronic files of all correspondence, documents, reports, and other materials

  • Maintaining department inventory of office supplies and equipment, including purchase orders and check request

  •  Maintaining and updating Outlook with current information, including distribution lists

  • Communicating with staff, leadership, outside callers and visitors

  •  Directing incoming communications according to director’s schedule and priorities

  •  Managing difficult and demanding situations in a timely manner with tact and calmness

  •  Scheduling and maintaining managers' calendars

  • Organizing weekly/monthly conference calls for managers

  • Providing necessary logistics for meetings (internal and external) such as agendas, facilities and catering, accommodations and technical equipment

  • Preparing, editing and distributing reports, agendas, letters, meeting minutes, organizational charts and other documents

  • Ensuring all correspondence and documents have a professional appearance and are organized in a clear, concise and professional

  • Making travel arrangements for assigned managers and coordinating schedules

  • Completing expense reports for managers in a timely manner and ensuring expense reports are copied and turned into accounting for processing

  • Clearly representing self and the organization in a professional, courteous manner

Qualifications:

  •   Bachelor’s degree or equivalent combination of education & experience

  •   Minimum of four years of experience as an administrative assistant

  •   Proficiency with Microsoft Office and Outlook

  •   Ability to prioritize work assignments/projects

  •   Excellent organizational skills and attention to details

  •   Excellent grammatical skills

 Apply:
To apply for this position, please send us your resume using the "Submit Resume" button below or email it to resumes@elitepersonnel.com.  Please put the job title in the subject line.  Thanks!  We look forward to hearing from you.

elise ambrose