Administrative Assistant - Real Estate
Here is an excellent opportunity to work in real estate, a high energy industry that develops office buildings, homes, public facilities and lifestyles for people seeking productive, comfortable and accessible living and working environments.
We are currently seeking qualified candidates for an Administrative Assistant position that will be based in Washington, DC.
This position provides support necessary for management and department staff to meet the day-to-day functions of the department. The administrative assistant enhances management’s effectiveness by providing manager support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership.
Specific job duties include:
Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
Maintains and updates Outlook with current information, including distribution lists
Maintains department inventory of office supplies and equipment, including purchase orders and check request
Schedules and maintains manager’s calendars
Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment
Organizes weekly/monthly conference calls for managers
Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents
Ensures all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling
Makes travel arrangements for assigned managers and coordinates schedule.
Completes expense reports for managers in a timely manner. Ensures expense reports are copied and turned into accounting for processing.
Manages difficult and demanding situations timely with tact and calmness Communicates with staff, leadership, outside callers and visitors
Clearly represents self and the organization in a professional, courteous manner
Directs incoming communications according to director’s schedule and priorities
Education & Experience Requirements:
Bachelor’s degree or equivalent combination of education & experience
Minimum of four years of experience as an administrative assistant
· Proficiency with Microsoft Office and Outlook
· Excellent organizational skills and attention to details
Excellent grammatical skills
Ability to prioritize work assignments/projects
This is a serious career growth opportunity in an excellent work environment. Send in your resume today! Thanks. We look forward to hearing from you.