Executive Assistant - Venture Capital Firm

We are currently looking for an Executive Assistant to support the Managing Partner of this well respected Venture Capital firm. You will be working in a team in supporting his travel, calendar management and overall daily schedule with his Personal Assistant and Overflow Assistant. You will support projects and activities critical to the success of the business! You will leverage your positive energy, solid organizational skills and creative planning skills to successfully manage your day and support your Executive and team members.


Job Description/Responsibilities:

  • Anticipate the needs of the Founder and Managing General Partner

  • Handling sensitive and confidential information

  • Schedule and arrange meetings, appointments, conference calls and social events

  • Organize, plan and oversee meeting coordination

  • Organize and maintain executive and group calendars

  • Arrange domestic and international travel itineraries and submit required expense reports, according to corporate guidelines

  • Answer phone, screen calls, and take messages / forward as appropriate

  • Respond to general inquiries and provides information as needed

  • Ordering meals from private chef, caterers and restaurants

  • Maintain corporate calendar via Outlook

  • Type, format and produce documents such as presentations, correspondence and standard reports

  • Compose, edit and proofread correspondence


Key skills:
The successful candidate will be an independent thinker who is well organized, self-directed and able to prioritize multiple tasks in a fast-paced environment. The candidate must be flexible, detail-oriented, bright, and articulate and hold the highest ethical and professional standards.
This role will requires 24/7 attention and responsiveness to the Executive. You must be willing to be flexible as the needs of the Executive will vary and be demanding.
The requirements listed below are representative of the knowledge, skill and/or ability required.

  • Make sound decisions, exercise good judgment and solve problems

  • Reliable, punctual, motivated, hard-working and a willingness to go “above and beyond”

  • Ability to deal with individuals at all levels

  • Ability to work under pressure on multiple assignments at once

  • Ability to be discreet

  • Ability to thrive in a fast paced, diverse and demanding environment and meet critical deadlines

  • Ability to deal with stressful situations and difficult people

  • Must be a team player

  • Highly proficient in Microsoft Windows, Word, Excel, PowerPoint, Outlook and Internet

  • Working knowledge of office equipment including PCs, scanners, photocopiers, multi-line telephones and Apple products

  • Working knowledge or ability to learn Video Teleconferencing

  • Excellent presence and superior written and oral communication skills

  • Availability after business hours and ability to come in early and stay late depending upon business need


Qualifications:

  • College degree preferred

  • 5+ years as an Assistant to a C-Level Executive


Apply

To apply for this position, please send us your resume using the "Submit Resume" button below or email it to resumes@elitepersonnel.com. Please put the job title in the subject line. Thanks! We look forward to hearing from you.

elise ambrose